Simple and Free Asset Management Software for Schools and Universities

It’s time to ditch your spreadsheets. BlueTally simplifies school asset management for students, educators, and asset managers with powerful features and an easy-to-use interface.

"BlueTally is super simple to use, yet boasts powerful integrations. It's user-friendly, with clear setup guides and rapid feature updates"
Lance H.
IT Director in a Non-Profit
1001-5000 employees
"BlueTally excels with its seamless Intune, Azure AD, and Jamf integrations. User-friendly and competitively priced, it stands out for businesses."
Yohan D.
IT Manager in Legal Services
51 to 200 employees
"Fantastic tool with excellent support. The team is responsive and helpful. Intuitive and affordable, with ongoing improvements making it even better."
Tony C.
Systems Administrator in IT
501 to 1000 employees
“It’s great. I have a good tracking of all the assets I have, who has what and all the info I can imaging needing connected to all the assets.”
Mikael T.
IT Manager in Biotechnology
11 to 50 employees

Generate Barcodes

Generate unique and scannable barcodes for every asset you manage. The barcodes are assigned according to the Asset IDs, but you can also customize the barcode label text. Print these out and attach them to assets to make it easy for students, staff, and asset managers to identify and track assets.

Track Consumables

Keep tabs on consumables like printer ink, paper, and other supplies. Set up alerts to remind you when it's time to reorder, so you never run out of essential items.

Checkout and Assign Assets

Let students and staff request to check out assets or assign them to specific campuses, schools, departments, or employees. You can even include details such as the asset’s condition, with a photo, during checkout. Add the expected check-in dates and get notified when assets are due or returned.

Checkout History and Changelog

You’ll be able to track the complete history of an asset, and get an overview of its condition throughout its lifetime - by comparing the condition between each checkout. There’s also a detailed changelog showing which user made changes to which aspects of an asset. This way, you’ll have full transparency and proof of accountability for each asset. 

Manage Licenses

Track your school’s digital licenses and subscriptions in one place. Easily assign, transfer, or revoke licenses as needed. Keep track of expiration dates and availability, and get notifications when renewals are due.

Experience it yourself.

Explore our live demo site to discover BlueTally’s incredible potential. Dive in and explore the impressive array of features and capabilities today!

Manage Audits and Maintenances

Make life easier for your IT department by tracking all audits and maintenance in one place. Record dates, notes, and photos to keep a comprehensive history of all assets. Set up reminders to make sure audits happen on schedule.

Report on Asset Depreciation

Simplify financial reporting and decision-making with always up-to-date depreciation reports. BlueTally automatically depreciates your assets and licenses using straight-line depreciation. View depreciation for individual assets for a detailed breakdown, or generate an overall Depreciation Report for your entire organization.

Set Advanced Access Controls

Keep asset information secure and accessible with custom access controls. Easily toggle ‘View’, ‘Edit’, ‘Create’, ‘Delete’, and ‘Checkin’ permissions for fine-tuned user control for students, staff, and third-parties.

View Dashboards

Get quick insights into your assets with our real-time dashboards. Visualize usage patterns, monitor asset statuses, track asset value, and get alerts about issues and tasks that need your attention—all from one screen.

Powerful Integrations

Integrate BlueTally with your school’s tech stack to simplify asset management further. Import employee and student data from Okta, enable SSO via Google Workspace, set up Slack or Team notifications, and more.

Learn more about BlueTally’s productivity-boosting integrations.

Frequently Asked Questions.

Are you SOC 2 Certified?
Yes, BlueTally is SOC 2 Type II certified! To learn more about our security initiatives and how we protect your data, visit our Vanta Trust Center.
Are there discounts for non-profit organizations and educational institutions?
Yes! We’re excited to offer all educational institutions and non-profits a 20% discount on all plans. Applying is simple—click here to open our application form, submit your documentation, and we’ll get back to you shortly.
Where are your servers located?
BlueTally is hosted on Amazon AWS servers located in Frankfurt, Germany. All your data is stored within the EU and is subject to GDPR compliance.
Can I schedule a guided demo?
We actually offer a live demo that you can access at any time. This means you’re free to check out the product at your own pace. Or, if you prefer, you can create a free account (no credit card required) and test out all our features and integrations.

We’re always available via email and live chat if you have any questions.
Are there any setup or usage fees?
Nope! The price you see advertised for a given plan is what you’ll pay each month. We don’t charge any kind of usage fees, and there are no hidden costs - no matter how much you use BlueTally.
Am I locked in once I sign up?
No, you’re free to cancel your account at any time—no contracts, no commitments. You can also cancel your subscription within the first 14 days without being charged.