Quick Summary
In this article, we review the top 12 free asset tagging software options, outlining each tool’s key features, benefits, and limitations to help businesses enhance asset tracking and inventory management. From BlueTally’s user-friendly platform to Snipe-IT’s open-source capabilities, these tools provide efficient and cost-effective ways to streamline asset management.
Ready to Streamline Your Asset Management?
Effective asset tracking is vital for managing inventory, reducing losses, and maintaining accurate records. Asset tagging software solutions offer essential tools to help businesses manage and monitor assets without additional costs.
Imagine having a clear view of all your organization’s assets—from office equipment to IT devices—with seamless tracking and reporting.
In this article, we’ll highlight the top 12 free asset tagging software options for businesses, detailing their core features, potential limitations, and what makes each tool unique.
But first…
Why Listen to Us?
At BlueTally, we understand the challenges of asset tracking and management and are committed to providing solutions that simplify the process for businesses of all sizes. Our platform helps organizations streamline asset tagging, reduce losses, and improve operational efficiency.
With powerful features like barcode generation, maintenance scheduling, and seamless integrations with popular platforms like Microsoft Teams and Slack, BlueTally ensures real-time visibility into your assets.
What Is Asset Tagging Software?
Asset tagging software helps organizations catalog and track physical assets, such as laptops, phones, office furniture, and machinery. This software enables businesses to assign unique tags or barcodes to each item, facilitating easy identification, location tracking, and lifecycle management.
Key features of asset tagging software typically include:
- Barcode Generation: Supports barcode creation for streamlined tracking and identification.
- Check-In/Check-Out Management: Allows assets to be assigned to users or locations for better accountability.
- Maintenance Scheduling: Enables tracking and scheduling of asset maintenance, minimizing the risk of unexpected breakdowns.
For example, BlueTally asset tagging software provides an organized method for managing physical assets, supporting accurate record-keeping, smoother audits, and reduced asset loss.
Benefits of Free Asset Tagging Software for Businesses
- Cost Savings: Offers robust asset management tools without additional costs, ideal for small and budget-conscious businesses.
- Improved Accountability: Tracks asset locations, ownership, and condition to help reduce loss and theft.
- Enhanced Efficiency: Automates the asset tracking process, saving time and minimizing manual errors.
- Audit Compliance: Simplifies audit preparation with comprehensive asset records.
- Lifecycle Management: Provides detailed tracking of asset lifespans, aiding in better replacement planning.
List of the Best Free Asset Tagging Software
Here is a list of the platforms we will be covering:
- BlueTally
- Snipe-IT
- AssetTiger
- Shelf
- Timly
- Sortly
- Asset Panda
- EZOfficeInventory
- Fracttal One
- GoCodes Asset Management
- seventhings
- Reftab
1. BlueTally
BlueTally is an asset management tool designed to help organizations transition from manual spreadsheets to a streamlined, efficient system. It empowers IT teams and business users to track and manage assets like laptops, phones, and other valuable equipment with ease, ensuring quick access to essential data.
By centralizing asset information, BlueTally simplifies audit preparation, enhances accountability, and reduces the risk of asset loss.
Key Features
- Check-in/check-out management: Assign assets to employees or locations seamlessly.
- Detailed history and changelog: Track asset condition and updates throughout its lifecycle.
- Unique barcode generation: Create barcodes for straightforward asset identification.
- Automated asset depreciation calculations: View and manage asset value over time.
- Customizable fields and status labels: Tailor tracking to fit business-specific needs.
- Dashboard: Display asset value, utilization, and upcoming events for quick insights.
- Integrations: Connect with Azure Active Directory, Jamf, Slack, and more for extended functionality.
Pricing
- Free plan: Manage up to 50 assets.
- Paid plans: Starts at $59/month, billed annually. Available for more extensive features and larger asset pools.
Pros
- Comprehensive asset tracking and management tools
- Strong integration capabilities with popular platforms
- Customizable permissions and advanced settings
- Detailed audit and maintenance scheduling
- Reliable support and documentation for quick onboarding
Cons
- Free plan has a limitation on the number of assets that can be managed
- Limited reporting customization in the free version
2. Snipe-IT
is a powerful, open-source asset management solution designed to help businesses efficiently track, manage, and secure assets. With extensive security features, Snipe-IT prioritizes data protection, offering built-in two-factor authentication, HTTPS-only cookies, and frequent software updates.
It’s highly flexible, supporting Linux, Windows, and Mac servers, and integrates with various tools like Slack, LDAP, and barcode scanners.
Key Features
- Asset Management: Track asset assignments, locations, and statuses with ease.
- License Management: Monitor software licenses, including expirations and renewals.
- User Management: Control user access with customizable roles and permissions.
- Barcode Generation: Create and print barcodes for easy asset identification.
- REST API: Integrate with other systems using a robust API.
- Localization: Supports multiple languages for global teams.
Pricing
- Self-Hosted Plan: Available at no cost. Includes unlimited users and assets.
- Hosted Plan: Starts at $39.99 per month. Includes automated backups and server maintenance.
Pros
- Robust integration with various platforms
- Comprehensive set of asset tagging features
- Active community support
- Regular updates and improvements
- Scalable for various business sizes
Cons
- Self-hosting requires technical expertise
- Limited customer support for free users
- The user interface is a bit dated
3. AssetTiger
AssetTiger is a cloud-based asset management tool that allows businesses to track and manage their assets effectively. With features like barcode scanning and customizable reports, it helps organizations streamline asset tracking and boost efficiency. This tool is ideal for smaller organizations looking for robust features at no cost.
Key Features
- Barcode Scanning: Supports barcode generation and scanning for easy tracking.
- Maintenance Scheduling: Plan and track asset maintenance tasks to extend asset life.
- Reports: Create detailed reports to monitor asset utilization and status.
- Custom Fields: Tailor data fields to fit specific business needs.
Pricing
- Free Plan: Allows management of up to 250 assets.
- Paid Plans: Starts at $120 per year. Includes expanded asset limits and additional features.
Pros
- Generous free plan for small organizations
- Easy-to-use interface
- Barcode scanning capabilities
- Customizable reports
- Reliable cloud-based access
Cons
- Limited integrations with other software
- Customer support options are minimal for free users
- Not be suitable for larger organizations
4. Shelf
Shelf is a robust, user-friendly platform for managing and tagging assets. Designed with flexibility and scalability, Shelf enables teams to streamline asset tracking and boost efficiency across various industries. With features like location tracking, QR-code tagging, and a powerful AI search, Shelf is built for teams aiming to simplify their asset management.
Key Features
- Programmable QR Code Tags: Generate unique QR codes for each asset, enabling instant access to asset details and seamless tracking.
- Location Tracking: Track the last known location of every asset, helping teams maintain an accurate, up-to-date inventory.
- Built-In QR Code Scanner: Use any device to scan asset tags, ensuring easy implementation without extra hardware.
- AI-Powered Database Search: Instantly locate specific assets or information with Shelf’s powerful search across multiple fields.
- Custody Management: Assign team members as asset custodians to ensure accountability and streamline audits.
Pricing
- Free plan: Supports unlimited assets and one user
- Paid Plan: Starts at $34/month. Includes advanced export options
Pros
- Advanced search tool to instantly locate asset information
- Booking feature that supports efficient resource allocation
- Robust asset tracking capabilities
- Can assign team members as custodians of specific assets
Cons
- Requires technical knowledge for setup and customization
- Limited user support and documentation
- May need ongoing maintenance
5. Timly
Timly is a flexible, cloud-based asset tagging software tailored for various industries, including construction, healthcare, and public administration. Its features, like integrated GPS tracking, maintenance planning, barcode scanning, and mobile accessibility, allow businesses to track assets in real-time, reduce administrative efforts, and enhance compliance.
Key Features
- Real-time GPS tracking and location history: Track asset locations in real-time and view historical data for easy management.
- Integrated barcode scanner for easy asset tagging: Quickly tag and categorize assets with a barcode scanner accessible through any mobile device.
- Automated maintenance and compliance reminders: Stay up-to-date on maintenance schedules and legal requirements with automated notifications.
- Customizable dashboards and document management: Access all relevant asset data in a centralized, easily customizable dashboard with integrated document storage.
- Wide range of API integrations (DATEV, SAP, Dynamics 365): Seamlessly sync Timly with existing IT systems for more efficient data management and reporting.
Pricing
- Free 10-day trial
- Paid plans are not publicly available online
Pros
- Centralized cloud-based platform for all assets
- Enhances compliance and audit readiness
- Supports multiple asset types, including IT and medical equipment
- Mobile accessibility for on-the-go asset management
Cons
- No forever free plan
- Steep learning curve for users who need to manage only a few assets
6. Sortly
Sortly is an inventory and asset management software that helps organizations of all sizes track their assets with ease. Known for its user-friendly design, Sortly allows businesses to manage assets through a visual and customizable interface. It’s ideal for companies seeking a straightforward and effective tool for asset tagging and tracking.
Key Features
- Barcode and QR Code Scanning: Generate and scan codes for quick asset identification.
- Visual Inventory Management: Add photos and detailed descriptions to each asset.
- Mobile App: Manage and track assets via a mobile device.
- Custom Fields: Personalize asset details according to business requirements.
- Audit Trail: Keep track of changes and asset movements.
Pricing
- Free Plan: Includes one user and 100 unique items
- Paid Plan: Starts at $288/yr for 2+ unique users and 500 items
Pros
- Barcode and QR code generation
- Mobile access for convenience
- Customizable role permissions and integration options
- Visual asset tracking with photos
Cons
- Basic reporting in the free version
- QR code labels are not available in the free plan
- Not suitable for complex asset management needs
7. Asset Panda
Asset Panda is a comprehensive asset management software that provides businesses with an all-in-one solution for tracking assets. It combines asset tagging, tracking, and maintenance scheduling in a user-friendly, cloud-based system.
While Asset Panda primarily offers paid plans, you can enjoy a two-week free trial that includes all the configurations set during your demo, giving you a hands-on experience with the platform’s features.
Key Features
- Barcode Scanning: Create and scan barcodes for asset tracking.
- Custom Fields and Reports: Tailor asset data and generate detailed reports.
- Maintenance and Depreciation Tracking: Schedule maintenance and calculate depreciation for better asset lifecycle management.
- Mobile App: Manage assets on the go.
- Cloud-Based Access: View and update asset data from anywhere.
Pricing
- Free Trial: 14 days
- Paid Plans: Not publicly available online
Pros
- Comprehensive feature set
- Strong barcode and mobile app capabilities
- Customizable fields and reports
- Cloud-based for remote access
- Effective maintenance scheduling tools
Cons
- No free forever plan available
- Setup is complex for new users
8. EZOfficeInventory
EZOfficeInventory is a comprehensive asset management software designed to help organizations efficiently tag, track, and manage their assets. By eliminating the need for manual spreadsheets, EZOfficeInventory offers real-time visibility into asset locations, usage, and status across various business sectors, from construction to healthcare.
Key Features
- Barcode and QR Code Management: Create and scan codes for easy asset identification.
- Maintenance and Service Tracking: Schedule and track asset maintenance.
- Audit Logs: Keep a detailed history of asset changes and movements.
- Custom Fields and Reports: Personalize data and generate comprehensive reports.
- Mobile App: Manage assets on the go with mobile accessibility.
Pricing
- Free Trial: 15 days
- Paid Plan: Starts at $40 per month for 250 items and unlimited users
Pros
- Robust feature set for asset tagging and maintenance
- Mobile app for flexible asset management
- Customizable reports and fields
- Detailed audit logs
Cons
- No free forever plan available
- Some less technically savvy employees may find the UI intimidating
- Some users might find it less tailored to very specific asset tracking needs
9. Fracttal One
Fracttal One is a cloud-based asset management software that emphasizes predictive and preventive maintenance. It is designed for businesses looking for a comprehensive tool to manage assets, schedule maintenance, and ensure operational efficiency.
Key Features
- Asset Lifecycle Management: Track and manage assets from acquisition to disposal.
- Predictive Maintenance: Schedule and monitor preventive maintenance tasks.
- Mobile Accessibility: Access and manage assets through a dedicated mobile app.
- Work Order Management: Streamline maintenance workflows.
- Custom Reports: Generate detailed reports to optimize asset management.
Pricing
- Free version: Gives you access to Fracttal maintenance management features.
- Paid Plans: Not publicly available online
Pros
- Advanced maintenance scheduling capabilities
- Mobile app for on-the-go management
- Customizable reports and analytics
- Strong support for preventive maintenance
Cons
- Platform can experience latency, particularly when working with large volumes of data
- The API currently supports only unidirectional methods
10. GoCodes Asset Management
GoCodes is a streamlined asset management solution that specializes in easy fleet and equipment tracking. By providing customizable QR code tags, real-time GPS trackers, and a variety of other tagging options, GoCodes enables businesses to track assets such as vehicles, tools, and heavy equipment with ease.
Key Features
- Customizable QR Code Tags: Easily track assets with built-in customizable QR codes that integrate with the software and smartphone apps.
- Real-Time GPS Tracking: Get live updates on the location of your fleet and equipment, with detailed information on vehicle speed, engine hours, and more.
- Bluetooth Beacon Tracking: Automatically detect nearby assets and get directions to their location, with alerts when assets are moved.
- RFID/NFC Tags: Use your smartphone's built-in NFC capabilities to quickly scan and update asset information with non-metal material scanning.
- Fast Checkout & Asset Management: Simplify asset check-in/check-out with barcode scanning, document management, and automated audits to ensure smooth operations.
Pricing
- Free Trial: Available for a limited period
- Paid Plans: Start at $500/year. Includes 200 quantity assets & 3 user logins
Pros
- Simple QR code tracking and management
- System provides real-time GPS tracking
- Offers flexible tagging solutions, including QR codes, RFID/NFC tags, and GPS tracker
- Offers unlimited free Customer Success consultations
Cons
- Overly focused on fleet and equipment tracking
- Lacks more comprehensive integration with broader enterprise software systems
11. seventhings
seventhings offers an innovative circular asset management platform designed to streamline the tracking, management, and life cycle of fixed assets. With customizable asset tagging options, including QR codes, RFID, and label scanning, businesses can track and manage assets with real-time visibility.
Key Features
- Customizable Asset Tags: Track assets using QR codes, RFID, and custom labels, making it easy to scan and manage items across locations.
- Circularity Hub: Promote sustainability by reusing or donating unused assets, reducing waste, and contributing to ESG goals.
- Real-Time Asset Tracking: Access up-to-date information on asset status, location, and usage via a user-friendly dashboard, providing visibility across the organization.
- Flexible Integrations: Seamlessly connect with over 20 existing tools, including ERP and inventory management systems, for streamlined workflows.
- Mobile App: Easily scan, update, and track assets on the go with the mobile app available for both iOS and Android devices.
Pricing
- Free Trial: Available for a limited time.
- Paid Plans: Start at €185/month for unlimited users.
Pros
- Enables companies to contribute to sustainability by reusing, donating, or selling unused assets
- Provides a secure, GDPR-compliant solution for managing sensitive asset information
- Intuitive mobile app and web interface simplify asset management tasks
- Integrates with over 20 popular business tools
Cons
- Complex setup for large organizations
- Primarily on digital asset management
12. Reftab
Reftab is a user-friendly asset management software designed for both hardware and software tracking. Whether you're managing IT assets, tools, or software licenses, Reftab simplifies the process with powerful yet intuitive features.
Key Features
- Mobile App with Barcode Scanning: Reftab’s mobile app includes a built-in barcode scanner for easy asset assignment, audits, and maintenance tasks. It is compatible with both iOS and Android devices.
- Software Asset Management: Effortlessly manage software licenses, track utilization, and monitor cost per license. Receive automated alerts for license expiration and low quantities.
- Integrations: Reftab integrates with popular platforms like Azure and Okta, allowing for seamless data exchange and automation of asset management tasks.
- Preventive Maintenance Scheduling: Schedule and track asset maintenance, inspections, repairs, and calibrations to reduce downtime and optimize asset longevity.
- Automated Workflows: Reftab supports customizable approval flows for equipment requests and purchases, along with work order management, ensuring smooth operations across departments.
Pricing
- Forever free plan: Includes 50 assets
- Paid plans: start at $31.25/month for 250 assets and unlimited users
Pros
- Reftab is known for its intuitive interface
- The app’s barcode scanning feature streamlines asset management
- Integrates seamlessly with existing systems and automates maintenance tasks
- Excels at tracking both physical assets (e.g., IT equipment, tools) and software licenses
- Allows customization of work orders and asset maintenance forms
Cons
- Reporting and analytics capabilities may be less robust
- Heavy reliance on barcodes for asset tracking
Streamline Asset Tagging and Management With BlueTally
Effectively managing and tracking assets effectively is crucial for businesses looking to streamline operations and minimize losses. This article highlighted 12 of the best free asset tagging software options available, with each tool offering unique features suited to different needs.
For organizations seeking a user-friendly and comprehensive solution, BlueTally stands out. Its intuitive interface, powerful tracking tools, and essential features like barcode generation and maintenance scheduling make it an ideal choice. With seamless integration into popular platforms, BlueTally is well-suited for IT teams and businesses of all sizes.
Ready to streamline your asset tagging process? Try BlueTally today.
