Helpful Summary
- Overview: We provide a detailed guide on the top six asset maintenance software solutions for businesses, emphasizing their features, benefits, and pricing to help companies efficiently manage and maintain their assets.
- Why You Can Trust Us: We have extensive experience in helping businesses streamline asset maintenance, resulting in cost savings and improved efficiency. Our case studies highlight significant operational improvements for our clients.
- Why It Matters: Efficient asset maintenance software reduces downtime, prevents costly repairs, ensures compliance, and enhances decision-making. These benefits lead to improved asset lifespan and operational efficiency, crucial for growing businesses.
- Action Points: Evaluate your company's specific needs against the highlighted features and pricing plans of the six recommended software solutions. Consider starting a free trial to test functionality and integration with existing systems.
- Further Research: Explore BlueTally’s blog for more resources on asset management and maintenance for businesses and organizations of all sizes. For example, you can check out our top 10 tips for effective asset maintenance.
With the business environment developing rapidly, efficient asset maintenance is no longer a luxury—it's a necessity. As companies grow, so does their office inventory, including IT assets like laptops, phones, and other equipment.
Tracking the maintenance schedule of hundreds of assets with a cluttered spreadsheet is challenging, akin to finding a needle in a haystack.
This is where asset maintenance software comes into play. These powerful tools are designed to help businesses ditch their outdated spreadsheets and gain real-time control over their valuable assets.
In this BlueTally article, we'll explore the best six asset maintenance software solutions your company should consider to streamline operations, improve asset visibility, and ultimately save you time and money.
Why Listen To Us?
BlueTally has first-hand experience tackling asset maintenance challenges, resulting in cost savings, improved efficiency, and extended asset lifespan. We've helped several businesses and organizations streamline their asset maintenance processes.
By adopting BlueTally, clients have transformed outdated maintenance systems into centralized, real-time platforms with improved asset visibility and operational efficiency, allowing them to focus on strategic tasks instead of manual asset tracking.
What is Asset Maintenance Software?
Asset maintenance software is a digital tool designed to help organizations track, manage, and maintain their physical assets throughout their lifecycle. These include your IT equipment like computers and smartphones, machinery, vehicles, and even buildings.
Unlike traditional spreadsheets, asset maintenance software offers a centralized, real-time view of all your company's assets. It lets you monitor your assets, including their condition, location, and maintenance schedules, ensuring they are well-maintained and available when needed.
The right asset maintenance software is an essential tool for businesses that want to overcome the limitations of manual tracking methods and gain better control over their valuable resources.
Why is Asset Maintenance Software Important?
Asset maintenance software remains crucial in modern business operations for several reasons:
- Enhanced Operational Efficiency: Automating tracking and maintenance saves hours otherwise spent on manual data entry. Reducing manual entry allows your IT team to focus on more strategic tasks.
- Reduces Costs: Asset maintenance software helps prevent costly repairs and unexpected breakdowns by tracking maintenance schedules and asset conditions. It also improves asset depreciation management, maximizing the value and lifespan of their assets.
- Compliance and Auditing: Many industries require strict asset documentation, maintenance, and tracking to ensure regulatory compliance. Healthcare providers, for instance, can adopt asset maintenance software to maintain detailed records of medical equipment, ensuring compliance with regulatory standards and simpler audits.
- Better Decision Making: With comprehensive data and analytics capabilities, asset maintenance software equips you with valuable insights about your assets. Therefore, you can make more informed decisions about asset allocation, upgrades, and replacements.
- Scalability: As your business grows, so does your asset inventory. For example, your growing tech startup can switch from spreadsheets to asset maintenance software, enabling you to process a larger asset base and maintain organization and efficiency while at it.
Criteria to Consider When Choosing Asset Maintenance Software
How do you choose the right asset maintenance software? We have a few pointers regarding the features to prioritize.
User-Friendliness
When selecting asset maintenance software, ensure it has a user-friendly and intuitive interface that doesn't require extensive training. The easier it is to use, the more likely your team will adopt it fully.
Customization Options
Every business has unique needs, so choosing software that offers customizable features is important. These include custom fields, status labels, and permission levels that you can adjust to fit your specific requirements.
Maintenance Scheduling and Alerts
Effective asset maintenance software should include excellent scheduling capabilities. Look for features that allow you to set up automatic maintenance reminders and alerts to ensure that all maintenance activities happen promptly. Additionally, consider future trends like AI-driven predictive maintenance that can further enhance efficiency.
Reporting and Analytics
It’s best to choose asset maintenance software with inbuilt reporting and analytics capabilities. You need detailed reports on asset usage, condition, and maintenance history. Having a customizable dashboard for quick insights can also be useful.
Security Features
Security is key when dealing with valuable company assets. To protect sensitive asset information, choose software that offers excellent security measures. For example, BlueTally is SOCType II certified and GDPR compliant, thereby protecting all your data.
Easy Accessibility
Having access to asset maintenance software on the go is a significant advantage. Ensure the software offers a mobile app or responsive web design, so your team can manage assets from anywhere.
Integration Capabilities
The software should integrate seamlessly with your existing systems, such as ERP or accounting software, to ensure smooth data flow across your organization. For instance, BlueTally integrates easily with Okta, Azure AD, and Microsoft Intune for a holistic approach.
Cost and ROI
Finally, while price shouldn’t be the only factor, consider the total cost of ownership and the potential return on investment. Sometimes, paying more upfront can lead to greater savings in the long run.
Asset Maintenance Software - Our Top Picks
Here’s a summarized list of the best asset maintenance software we recommend:
- BlueTally - Overall Best Asset Maintenance Software
- Reftab - Best for Customizable Work Orders
- MaintainX - Best for AI-Powered Asset Maintenance
- UpKeep - Best for Mobile Access
- Asset Infinity - Best for Advanced Analysis
- Asset Tiger - Best for Unlimited Users
1. BlueTally
BlueTally is an advanced asset management and maintenance software designed to help organizations efficiently track, manage, and maintain both physical and digital assets.
With a focus on ease of use and powerful integrations, BlueTally replaces traditional spreadsheets and outdated systems, providing a centralized platform for all asset-related activities.
If you want to improve your company’s asset lifecycle management through effective maintenance scheduling and tracking, This tool has got you covered.
Key Features
- Maintenance Scheduling: BlueTally lets you plan and schedule routine and preventive maintenance activities to minimize downtime.
- Audit Logs: Maintains comprehensive logs of all maintenance actions and audits for compliance and record-keeping.
- Condition Tracking: Monitor assets’ conditions with detailed records, including attachments like photos and notes, to ensure optimal functionality.
- Custom Reports: Provides the ability to generate tailored reports on maintenance activities, asset conditions, and costs.
- Custom Fields and Status Labels: Offers customizable fields for all asset products and categories, as well as custom labels for specific organizational needs.
- Integration with Other Tools: Seamlessly integrates with tools like Intune, Azure AD, and Jamf for automated workflows and enhanced asset management.
- Depreciation Calculations: Automatically calculates asset depreciation, helping in financial planning and asset valuation.
- Mobile Device Compatibility: Our mobile-friendly tool allows you to manage your maintenance schedule anytime and anywhere, providing flexibility and convenience.
Pros
- Intuitive interface that simplifies asset maintenance
- Detailed logs and real-time updates on asset conditions and maintenance
- Smooth integration with popular management tools
- Extensive customization options to meet specific needs
- SOC 2 certified for effective data encryption
Cons
- Limited free plan (50 assets)
Pricing
BlueTally offers flexible pricing plans to accommodate businesses of all sizes. There’s a free plan for companies with 50 assets or fewer to maintain. If you have more assets, you can opt for any of our standard plans:
- Starter Plan at $59 per month
- Pro Plan at $179 per month
- Business Plan at $199 per month
You get a 14-day free trial for all our paid plans.
2. Reftab
Reftab is an asset maintenance software that simplifies and streamlines maintenance management and work order processes. It provides tools to track, manage, and maintain assets effectively, ensuring they are in optimal working condition.
Key Features
- Customizable Tracking and Work Orders: Reftab’s custom form builder lets you create unique work orders for each maintenance need.
- Tool Tracking: Track tools to users to know where an asset is, who borrowed it, and when you’re running low on stock.
- Extensive Integrations: Reftab integrates with various platforms like Jira, Okta, and Zapier to reduce manual work and improve maintenance efficiency.
- Alerting and Automation: You can set up instant alerts and automate major maintenance dates for better facility and asset management.
- Maintenance Scheduling: Plan and automate maintenance tasks to avoid downtime.
Pros
- User-friendly interface that makes it easy to use
- Mobile accessibility for easy tracking of maintenance tasks
- Highly customizable fields and reports
- Excellent customer support and assistance
Cons
- Initial setup and customization can be time-consuming
- Requires an internet connection for most features
- Can be expensive for small businesses or startups
Pricing
Reftab offers a flexible pricing structure based on the number of assets and users. Users can choose from three standard plans:
- Starter Plan at $31.25 per month
- Pro Plan at $62.50 per month
- Business Plan at $104.17 per month
3. MaintainX
MaintainX is versatile cloud-based asset maintenance software designed to help organizations streamline their maintenance operations, manage work orders, and enhance asset performance. Its biggest feature is the use of AI to drive maintenance operations for the manufacturing, facility management, and hospitality industries.
Key Features
- AI-Powered Maintenance: MaintainX leverages AI in most of its maintenance features for improved efficiency and productivity.
- Digital Checklists: You can automatically generate procedures using photo, file, typing, or speech-to-text, and then review and edit.
- Anomaly Detection: The AI-powered anomaly detection system notifies technicians of abnormal work order data inputs.
- Reporting and Analytics: Generate detailed reports on maintenance activities, costs, and asset performance.
Pros
- User-friendly interface, making it easy for teams to adopt and use effectively
- Flexible pricing for businesses of various sizes
- Introduces new features and improvements based on user feedback
- Strong mobile capabilities
Cons
- May lack some advanced features required by highly specialized industries
- Limited customization options
Pricing
MaintainX offers a free Basic Plan for small teams. Bigger teams may need to subscribe to the Essential Plan ($16 per month) or Premium Plan ($49 per month). There’s also an Enterprise Plan for companies with custom requirements.
4. UpKeep
UpKeep is a cloud-based CMMS (Computerized Maintenance Management System) designed to help organizations manage their maintenance activities and work orders efficiently. It aims to streamline maintenance operations, improve asset performance, and reduce downtime through a mobile-first approach.
Key Features
- Mobile-First Design: Designed with a strong emphasis on mobile usability, ensuring maintenance operations can be handled on the go.
- Built-in Communication Tools: The platform includes built-in chat and collaboration features for improved communication among your team members
- Customizable Workflows: You can create customized workflows and templates for work orders, inspections, and maintenance procedures.
- Maintenance Scheduling: Automate and plan maintenance tasks to avoid downtime.
Pros
- Easy to use, reducing the learning curve
- Allows management of maintenance tasks on the go
- Provides real-time condition monitoring and updates
- Offers real-time data for optimized access performance
Cons
- Limited integration capabilities
Pricing
UpKeep offers tiered pricing based on the size and needs of the business. The Lite Plan starts at $20 per month. There’s also a Business+ plan for companies looking to manage multiple locations and customize their systems.
5. Asset Infinity
Asset Infinity provides a CMMS (Computerized Maintenance Management System) software designed to help organizations efficiently manage, track, and maintain their assets. It leverages historical data and current performance metrics to provide insights that improve preventive maintenance.
Key Features
- Advanced Analytics: The advanced analytics tools help generate detailed reports on asset performance, maintenance history, and more for making informed decisions.
- Preventive Maintenance: Schedule and manage recurring maintenance activities with reminders to avoid sudden breakdowns.
- Incident/Breakdown Maintenance: Record, assign, and track breakdowns and incidents automatically for quick resolutions.
- Work Orders: You can define and automate workflows with Asset Infinity to standardize your processes and improve collaboration.
Pros
- Detailed logs and real-time updates on maintenance activities
- Functional mobile app for managing assets remotely
- 24/7 customer support via phone and email
- ISO 27001 certified for improved security
Cons
- The initial setup is complex and takes time
- Too expensive for smaller companies
Pricing
Asset Infinity offers a customized plan based on the number of assets your company has. Alternatively, you can go for the Standard Plan at $130/month, covering up to 500 assets.
6. Asset Tiger
AssetTiger is a cloud-based IT asset management system designed to help organizations efficiently track, manage, and maintain their assets. It was developed by MyAssetTag.com and provides an excellent platform for asset maintenance and tracking.
Key Features
- Custom Reports: Generate tailored reports on maintenance activities, asset conditions, etc.
- Unlimited Users: Add unlimited users at no extra charge, each with unique access levels, from limited viewing to full administrator.
- Configurable Emails: Set reminders and alarms for regular maintenance, expiring contracts, and other critical tasks to avoid risks and never miss deadlines.
- Maintenance Scheduling: Establish and monitor maintenance routines through detailed reports on asset tags, people, and maintenance history.
Pros
- Provides robust features at no cost for small inventories
- Easy to navigate and use
- Detailed logs and real-time updates on maintenance activities
- No additional charges for adding users
Cons
- Some advanced features may require a subscription
Pricing
There’s a free Asset Tiger plan that accommodates up to 250 assets. Companies with more assets can subscribe to any of the paid plans starting at $120 per year for up to 500 assets.
Wrapping Up
In this article, we have established the need for effective asset maintenance software, especially for companies looking to move from outdated methods to advanced solutions. More importantly, it explained what to look for in a potential asset maintenance solution and how to get the most out of it.
Implementing an asset maintenance software like BlueTally can transform how your company manages its valuable resources, improving efficiency, accuracy, and overall asset lifecycle management.
Start your free trial today to see firsthand how the tool can impact your asset maintenance process.
