Helpful Summary
Overview: This article reviews seven leading office inventory software solutions, emphasizing their features, integration capabilities, and pricing strategies. BlueTally is highlighted for its user-friendly design and comprehensive asset management features.
Why You Can Trust Us: As providers of asset management solutions ourselves, we have an in-depth understanding of the needs, challenges, and solutions within this space.
Why It Matters: Office inventory software helps businesses prevent stockouts, reduce theft, and enhance operational efficiency. This technology also saves costs by optimizing inventory levels and reducing manual tasks.
Action Points: We suggest assessing your specific business needs and choosing inventory software that offers the best combination of features, integration capabilities, and scalability.
Further Research: Consider a trial of the recommended software tools to evaluate their compatibility with your operations. Additionally, reading customer reviews and case studies can provide additional insights into the software's performance in real-world scenarios.
Imagine running an office where keeping track of everything is super easy. Every single item, big or small, is tracked perfectly. But, there's a big problem many face–a study found that the biggest reason stores lose merchandise is because of employee theft, which accounts for 38% of lost items.
Managing and keeping inventory safe is not just about stopping theft. It's about making a place people can trust, where work gets done quickly and efficiently. Thanks to new office inventory software, things are getting better.
In this article, we discuss the top 7 office inventory software solutions, including BlueTally. These tools make it easier to track office merchandise, cut down on losses, and help you make smart choices about your inventory. They're great for keeping an eye on assets and making critical decisions.
Why Listen To Us?
Managing office inventory often involves challenges like theft and inefficiencies, which can cripple productivity. At BlueTally, we've directly helped businesses, including many small ones, enhance their asset management, significantly reducing losses and improving tracking accuracy.
By overcoming these inventory challenges, businesses experience improved operational efficiency and cost savings. Our expertise in deploying these solutions effectively ensures that companies protect their assets and optimize their inventory management for better overall performance.
What is Office Inventory Software?
Firstly, your office inventory refers to the supplies and materials you use to support office operations. This can include raw materials, finished goods, maintenance supplies, and works in progress.
Office inventory software is a specialized tool designed to help businesses manage their assets, track inventory levels, and streamline the entire inventory management process. It allows for real-time inventory monitoring, enabling companies to maintain optimal stock levels, reduce theft, and avoid overstocking or stockouts.
This type of software typically includes features for tracking products, specifically:
- Categorizing items
- Automating reorder processes
- Generating reports that aid in decision-making
The integration of scanning technologies and barcode systems simplifies inventory auditing, making it easier for businesses to track the whereabouts and status of their assets. With efficient office inventory management, the goal is to keep sufficient inventory on hand, without tying up too much capital.
Benefits of Office Inventory Software
Improved inventory accuracy: These systems ensure you know exactly what’s in stock, enabling precise order placements to meet your needs without the risk of over-purchasing products.
Cost savings and avoidance of stockouts and excess stock: By efficiently managing inventory levels, businesses can save on carrying costs such as storage, handling, and insurance, while also minimizing the risk of theft, loss, or obsolescence.
Enhanced insights and better vendor terms: Inventory management systems offer valuable insights into sales trends, allowing businesses to negotiate better prices and terms with suppliers.
Increased productivity: Automating manual inventory tasks saves time and reduces errors, leading to higher productivity while saving costs.
Criteria to Consider When Looking For Office Inventory Software
Several key criteria should guide your decision-making process when searching for the ideal office inventory software.
- Ease of use: The software should have an intuitive interface that you can easily navigate, regardless of your technical expertise. This ensures minimal training is required, and staff can become proficient quickly. BlueTally, for example, offers a user-friendly interface with customizable dashboards that provide real-time inventory data at a glance.
- Integration Capabilities: To ensure a smooth flow of information across departments, choosing software that seamlessly integrates with other systems your business uses is essential. This can include accounting software, CRMs, and ERP systems. EZOfficeInventory, for example, supports various integrations, including an LDAP server, Rest APIs, Google and Outlook login, Salesforce, Zendesk, and more.
- Scalability: Your chosen solution should be scalable to grow with your business. It should be capable of handling increased transaction volumes and additional inventory without significant upgrades or changes. Odoo Inventory, for instance, offers a modular approach that allows businesses to add more features and users as needed.
- Customization: Every business has unique needs. The office inventory software should allow for customization so that you can tailor it to fit your specific business processes and requirements. iOffice, for example, offers a customizable dashboard, configurable workflows, and the ability to add custom fields.
- Security: Given the critical importance of inventory data, the software must have robust security measures in place to protect against data breaches and unauthorized access. BlueTally, for instance, offers SSL encryption and role-based access control to ensure data security.
Top 7 Office Inventory Software
- BlueTally
- Skyware Inventory
- iOffice
- EZOfficeInventory
- Odoo
- Sortly
- Upkeep Asset Operations
1. BlueTally
BlueTally offers a user-friendly, cloud-based office inventory management solution that's straightforward and integrates seamlessly with various systems like Microsoft Intune, Jamf, Kandji, Azure AD, Okta, MS Teams, and Slack.
Key Features
- Assign Assets & Checkin/Checkout: Easily assign assets to locations or employees by checking them out, including details like condition and photos.
- Checkout History & Changelog: Get complete asset history and track condition changes throughout its lifetime.
- Asset Barcodes: Each asset receives a unique barcode for easy scanning and identification.
- Asset Audit & Maintenance: Keep track of upcoming audits and schedule maintenance for your assets.
- Asset Depreciation: It automatically calculates asset and license depreciation using straight-line depreciation.
- Custom Fields & Status Labels: Add custom fields for your office products and categories and custom status labels for easy asset organization.
- Custom Advanced Permission Levels: Create customizable permission levels to restrict actions like viewing particular fields, checking in/out, accessing reports, and more.
- Centralized Dashboard: Our dashboards centralize everything you need to know about your assets. Know events upcoming in the next 14 days, current asset value, detailed activity logs, and more.
- Powerful Integrations & API: Our platform seamlessly integrates with apps, like Microsoft Intune, Jamf, Kandji, Azure AD, Okta, MS Teams, and Slack. You can also use our flexible API to integrate BlueTally into your existing workflow.
- Security Features: Our reliable security includes two-factor authentication (2FA), user role-based access, CSRF protection, and 256-bit SSL encryption.
Pricing
BlueTally offers a range of pricing plans to cater to different needs. Our plans start from $59/month for the Starter plan and go up to $499+/month for the Enterprise plan. The most popular plan is the Business plan, priced at $199/month.
You can choose between monthly or annual billing, and you can also opt for a 30-day free trial without a credit card.
Pros and Cons
Pros
- Simple and responsive
- Customization
- Transparent pricing
- Quick and reliable email customer support
- Powerful integrations
- SOC 2 Type certification and encryption
- Mobile-friendly
Cons
- Limited free tier
2. Skyware Inventory
Skyware Inventory is a web-based inventory management system designed to cater to the needs of small to mid-sized businesses.
Key Features
- Real-Time Inventory Tracking: Monitors inventory levels in real-time to avoid stockouts or overstocking.
- Demand Forecasting: Utilizes historical data and predictive analytics for accurate demand forecasting.
- Supplier Management: Automates reorder processes and maintains supplier relationships.
- Barcode and RFID Integration: Improves tracking accuracy and reduces manual data entry errors.
- Data Analytics and Reporting: Offers insights into inventory performance indicators for informed decision-making.
Pricing
Skyware Inventory offers a range of pricing plans for their web-based inventory software, from a free single user plan with ads to paid plans starting from $3 per user per month for the Team plan, $6 per user per month for the Pro plan (the most popular choice), and $10 per user per month for the Enterprise plan.
Each plan includes features like no ads, per-user pricing, reorder alerts, serial numbers tracking, item variants, additional reports, and costing methods like FIFO and LIFO.
Pros and Cons
Pros
- Reduces overstocking and understocking
- Automates and streamlines workflows
- Provides comprehensive data and insights
- Can accommodate growing business needs
Cons
- Does not offer in-depth reporting features
- Missing automatic reordering functionality
- Limited integration with other apps and services
3. iOffice
iOffice's Inventory Tracking Software provides a comprehensive solution designed to optimize workspace for employee performance, suitable for small to medium-sized businesses across various industries including education, financial services, retail, and more.
Key Features
- Asset Tracking: Enables tracking of asset locations, contracts, and maintenance histories.
- Service Requests: Users across roles can generate and track service requests, streamlining work orders.
- Barcode Scanning: Supports barcode generation and scanning for asset management.
- Image Attachments: Allows attaching images and videos to asset profiles for comprehensive records.
- Checklists: Enables creation and management of task lists for efficient workflow.
Pricing
The pricing model of iOFFICE's inventory tracking software is transparent and cost-effective. Customers can expect no hidden fees, modular pricing where they pay for the specific modules they need, and the ability to cancel at any time with a 90-day written notice.
The pricing ranges from customizable quotes based on the modules chosen by the customer.
Pros and Cons
Pros
- Offers real-time project updates
- Comprehensive asset management
- Customizable solutions and direct communication tools (e.g., Slack integration)
- Strong support for preventive maintenance planning.
Cons
- Can be costly for smaller businesses or those with limited IT budgets.
4. EZOfficeInventory
EZOfficeInventory is a comprehensive asset management solution that caters to a wide range of industries including IT, healthcare, education, and more. It's designed to simplify the tracking and maintenance of assets across various locations, leveraging modern technology like barcodes, QR codes, mobile apps, and handheld scanners to enhance efficiency and accessibility.
Key Features
- Asset Management: Offers tools for checking in and out assets, tracking their lifecycle from procurement to retirement, and managing them across multiple locations.
- Maintenance Management: Includes service triage, scheduled and recurring services, vendor management, and maintenance alerts.
- User Management: Features robust tools for defining user roles, restricting access, and editing items, with support for employee ID scans to speed up the check-out and check-in processes.
- Integrations: Supports a variety of integrations including LDAP server, Rest APIs, Google and Outlook login, Salesforce, Zendesk, and more.
Pricing
The pricing for products or services typically ranges from relatively inexpensive to very expensive, depending on various factors such as quality, brand, and features offered. Prices can vary significantly, with some items costing as little as $1 or less, while others may exceed $1000 or more.
The price range is broad and caters to a wide array of budgets and preferences in the market.
Pros and Cons
Pros
- Easy to add new assets and track their location and service status
- Web-based design allows for access anytime, anywhere, on any device
- Easy user management with customizable access control and visibility
Cons
- Can be costly for users with fewer than 250 assets
- Some users find the search functionality to be difficult to use
5. Odoo
Odoo is an integrated suite of business applications designed to help businesses automate and streamline their operations across various departments, including sales, CRM, project management, inventory management, accounting, and more.
Key Features
- Real-Time Inventory Tracking: Tracks stock levels in real time.
- Barcode Scanning and Mobile Integration: Enhances inventory processes by allowing efficient management through barcode scanning and mobile devices.
- Automated Reordering: Automatically generates purchase orders when inventory falls below predefined thresholds.
Pricing
Odoo offers a range of pricing plans starting from $0 for the One App Free plan, which includes unlimited users for a single app. The Standard plan is priced at $7.25 per user per month, while the Custom plan costs $10.90 per user per month. Both the Standard and Custom plans provide access to all apps offered by Odoo for a fixed fee.
Pros and Cons
Pros
- Utilizes an open-source development model
- Supports extensive integrations, including Quickbooks, Magento, and Salesforce
- Caters to a broad spectrum of business sizes, from small to large enterprises
Cons
- Steep learning curve and a complex setup process
- Customization often requires technical expertise or external support
6. Sortly
Sortly is a cloud-based inventory management solution renowned for its simplicity and effectiveness across various industries.
Key Features
- Device Compatibility: Functions seamlessly across multiple devices, including smartphones and computers, ensuring accessibility anywhere.
- QR and Barcode Scanning: Users can quickly update inventory through code scanning, which is compatible with handheld scanners and smartphone cameras.
- Custom Alerts and Reports: Enables setting custom alerts for stock levels and generating detailed CSV and PDF reports for inventory analysis.
Pricing
The pricing for Sortly's inventory management plans ranges from $0/month for the Free plan, suitable for personal use, to $59/month for the Ultra plan, designed for medium-sized businesses and teams.
Customers can choose between the Free, Advanced, Ultra, and Enterprise plans, with varying features and capabilities tailored to different business sizes and needs.
Pros and Cons
Pros
- Straightforward and visually appealing interface
- Allows for extensive customization to fit a business's unique needs
- Very affordable, offering a robust free version for small-scale operations
Cons
- Limited advanced features and integrations
- The number of custom fields and entries is restricted based on the pricing plan
7. UpKeep Asset Operations Platform
UpKeep is an Asset Operations Management solution that offers comprehensive tools for maintenance, reliability, and operations teams to manage their day-to-day tasks efficiently.
Its cloud-based CMMS (Computerized Maintenance Management System) is designed to be used on mobile devices, making it suitable for a wide range of industries including manufacturing, construction, and education, among others.
Key Features
- Real-time Work Orders: Allows easy creation and management of work orders with real-time updates, photo uploads for clarity, and direct parts and labor cost calculation.
- Mobile Capabilities: UpKeep's mobile app supports on-the-go access to work requests, inventory management, checklists, and more, facilitating productivity among technicians and maintenance teams.
- Meter Readings: A feature to record and manage meter readings with automatic work order triggers for unusual readings, and a history tab to audit past readings.
- Customizable Request Portals: Enables creation of branded, customized request portals for maintenance requests from any device, with real-time tracking and notifications.
Pricing
UpKeep offers a range of pricing plans tailored to different needs, starting from $20/user/month for the Lite plan, $45/user/month for the Starter plan, and $75/user/ month for the Professional plan.
The most comprehensive plan, Business +, offers advanced features and custom pricing based on specific requirements. Each plan includes different levels of features and support to cater to various maintenance and reliability team requirements.
Pros and Cons
Pros
- Compiles facility management information in a centralized location
- Accessible from different devices
- Strong tracking for work orders
- Facilitates easy reporting and identification of problem areas
- Highly valued for monitoring assets and organizing work orders
Cons
- Connection issues in areas with limited internet/phone signals
- Notifications may be missed if emails end up in the junk folder
- New users may struggle without required introductory training
Use BlueTally for Efficient and Comprehensive Office Inventory Management
Selecting the right inventory management software is crucial for enhancing operational efficiency and accuracy across businesses of all sizes. When looking for software options, it is essential to consider the specific needs of your company and choose a solution that offers the most beneficial features.
Notably, BlueTally distinguishes itself as a standout office inventory software with its exceptional ease of use, comprehensive reporting capabilities, and robust customer support, making it a preferred choice for businesses aiming to streamline their inventory management processes efficiently.
For organizations looking to optimize their inventory management with a user-friendly, powerful solution, exploring BlueTally's offerings could mark the beginning of a transformation in how they manage their inventories. Try it out now for free.
