Best Physical Asset Management Software for Every Use

Helpful Summary

Overview: The article offers a comprehensive guide on the best physical asset management (PAM) software that can help businesses streamline the tracking and management of physical assets across various industries. 

Why You Can Trust Us: BlueTally has a proven track record of working with major organizations like Pfizer and MSC Cruises, demonstrating our platform’s effectiveness and reliability in managing extensive asset inventories​.

Why It Matters: Utilizing physical asset management software can significantly enhance business operational efficiency by automating asset tracking, ensuring compliance, and improving the accuracy of asset audits This ultimately leads to better asset utilization and cost savings for your business.

Action Points: We invite you to explore BlueTally to experience a streamlined asset management process. Benefit from its robust security features, and take advantage of its comprehensive reporting tools for insightful asset analytics.

Further Research: To complement your learning, visit our website and blog to learn more about how integrating physical asset management software like BlueTally can further optimize your asset-tracking processes.

Tired of managing your company's physical assets with spreadsheets? We don't blame you. While spreadsheets are great for many, many things, asset management isn't one of them. The data is just too varied, and the processes are just too complex. That's why physical asset management software solutions are so important.

So, in this article, BlueTally will be helping you ditch your spreadsheets by introducing the best physical asset management software in today’s market. 

Let’s get started.

Why Listen To Us?

At BlueTally, we understand that choosing the right physical asset management software is critical for successful and efficient business operations.

We have first-hand experience in streamlining asset management across various industries while working together with world-renowned brands such as Pfizer, Warner Music Group, Unilever, Vodafone, and more.

Our software offers robust features for tracking asset conditions and lifecycles, which have proven to reduce maintenance costs and prevent operational downtime for numerous businesses. These undeniable benefits underline our commitment to delivering a high-quality asset management solution that adapts to your specific needs.

What is Physical Asset Management Software?

Physical asset management (PAM) software helps you track and manage your company's physical assets—no surprises there.

It's essentially a highly structured database that stores key information about every asset you have, including:

  • Age
  • Location
  • Condition
  • Value
  • Supplier
  • Depreciation

This allows you to pull up specific pieces of information about any given asset as needed. 

PAM software also helps you create maintenance schedules for each asset and log any repairs or replacements when they occur—saving everyone time and effort in the long run. Studies show that a good PAM tool can save you up to 30% over the lifetime of an asset.

Why Physical Asset Management Software is Important?

There are several reasons why physical asset management software is important. Some of the main advantages include:

Centralize Asset Information

There’s nothing worse than having to go on a wild goose chase to find this asset information you need. Okay, maybe it’s not the worst thing—but it still eats up valuable time, makes mistakes more likely, and creates needless stress that could be avoided with a centralized PAM tool.

Proactively Monitor Equipment Condition

Another significant benefit of using physical asset management software is that it makes it possible to monitor your equipment's condition proactively. This means that you can identify potential issues before they become major problems, allowing you to take action to prevent downtime and reduce maintenance costs.

Forecast Spending & Budgets

When you use physical asset management software, you can forecast spending and budget with accuracy. By gaining a clear view of your assets and their condition, you are better equipped to make informed decisions about when to repair or replace equipment. This helps you optimize your spending and improve your bottom line!

Criteria When Choosing a Physical Asset Management Software

Choosing software is always tough—there are so many options, and it's hard to know where to start. To simplify things, we've put together a few criteria to help you narrow your options and pick the best physical asset management software for your needs.

- Compatibility: Ensure software works with existing systems and integrates with any relevant third-party tools.

- Features: Look for asset tracking, maintenance history, report generation, and analytics.

- Usability: Look for user-friendly software with a clean interface for quick adoption.

- Security: Ensure software has robust security features, including data encryption, user authentication, and access controls, to protect sensitive asset information.

Overall, when evaluating asset management software like Blue Tally, it's essential to consider these criteria deeply. Doing so ensures that the chosen solution not only integrates well with current systems but also provides the necessary tools, ease of use, and security to manage the organization's assets effectively.

1. Compatibility

Point: Compatibility ensures that the new software works seamlessly with existing systems and can integrate with relevant third-party tools.

Evidence: Blue Tally offers API integrations that allow it to connect with various other software tools used by your organization, such as ERP systems, thereby minimizing disruption and maximizing the utility of existing digital infrastructure.

Explanation: The benefit of this compatibility is that it reduces the learning curve and system adaptation time, enabling a smoother transition and quicker operational efficiency improvements. When software can integrate effectively, it ensures that data flows between systems without the need for manual transfers, which can be error-prone and time-consuming.

2. Features

Point: The right features in asset management software provide the tools necessary to track assets, manage maintenance, generate reports, and utilize analytics.

Evidence: Blue Tally includes features such as real-time asset tracking, scheduled maintenance alerts, and comprehensive reporting capabilities that can detail asset utilization and maintenance history.

Explanation: These features are crucial as they help organizations keep a precise record of asset locations, conditions, and performance. This enables proactive management, reduces downtime by scheduling maintenance, and offers insights into asset lifecycle costs and efficiency, leading to more informed decision-making.

3. Usability

Point: Usability focuses on how user-friendly the software is, featuring a clean interface that encourages quick adoption among users.

Evidence: Blue Tally boasts an intuitive interface that simplifies the complexities of asset management. The dashboard is straightforward, making it accessible even for users with minimal technical experience.

Explanation: High usability is key to ensuring that all users can effectively interact with the software without extensive training. A clean and intuitive interface reduces errors, enhances user satisfaction, and increases productivity by enabling users to find information quickly and execute tasks efficiently.

4. Security

Point: Security is critical in protecting sensitive asset information through robust features like data encryption, user authentication, and access controls.

Evidence: Blue Tally uses advanced security measures including end-to-end encryption to secure data transmission and storage, along with multi-factor authentication (MFA) that ensures only authorized personnel can access the system.

Explanation: These security features are essential for safeguarding critical information against unauthorized access and breaches. By securing data both in transit and at rest, the software helps maintain the integrity and confidentiality of asset details, which is paramount in today’s digital and regulatory environment.

5. Scalability

Point: Scalability ensures that the software can grow and adapt to meet the changing needs of an organization as it expands.

Evidence: Blue Tally is designed to handle a scalable number of assets, making it suitable for small businesses that plan to grow or large enterprises managing vast quantities of assets. The software can efficiently scale up to accommodate an increasing number of users and a larger asset base without performance degradation.

Explanation: The importance of scalability lies in its ability to support business growth without requiring a complete software overhaul. As organizations grow, their asset management needs become more complex, involving more assets and more detailed tracking and reporting requirements. Scalable software like Blue Tally allows businesses to expand their operations while maintaining control and visibility over their assets, ensuring that asset management remains efficient and effective at every stage of growth. This adaptability prevents the need for frequent software changes and reduces long-term costs and operational disruptions.

10 Best Physical Asset Management Software

If you’re in a rush, here’s the TLDR version:

  1. BlueTally: Best Overall Physical Asset Management Software
  2. Asset Panda: Best for Customization Options
  3. EZOfficeInventory: Best for Inventory Management
  4. UpKeep: Best for Maintenance & Reliability Teams
  5. Fishbowl: Best for Warehousing & Manufacturing
  6. AssetCloud by Wasp: Best for Scalability
  7. IBM Maximo: Best for Enterprise Asset Management
  8. Infor EAM: Best for Complex Asset Management
  9. Fiix: Best Cloud-Based Solution
  10.  CHEQROOM: Best for Equipment Tracking

Now, onto the tools!

1. BlueTally

Best Overall Physical Asset Register Software

BlueTally is a cloud-based software that makes it managing your physical assets easy, intuitive, and rewarding.


With BlueTally, you keep track of everything from buildings and equipment to furniture and computers thanks to fully customizable data fields. We also offer a number of other features, like powerful asset tracking capabilities, automated audit schedules, and customizable reporting so you can quickly understand the status of your physical assets.

And don't worry, your data is safe with our top-notch security features.

Key Features

Checkout History & Detailed Changelog: This feature allows you to view the history of asset checkouts and changes made to asset information over time.

BlueTally Key Features

Asset Barcodes: This feature allows you to assign unique barcodes to your assets, making it easier to track and manage them.

BlueTally Key Features

Audits & Maintenances: This feature allows you to track maintenance schedules and audits for your assets, ensuring that they are properly maintained and in good condition.

BlueTally Overdue for Audit

Automatic Depreciation: This feature allows you to track the depreciation of your assets over time, helping you to accurately forecast their remaining useful life and replacement costs

BlueTally Key Features: Depreciation Report


BlueTally Pricing Plans

BlueTally offers four pricing plans—Free ($0/month). Unlimited ($29/month), Pro ($69/month), and Business ($99/month).

The Free plan is a great way to test the program out, with a 50-asset limit and unlimited users. All other plans allow unlimited users to track unlimited assets. Business is the most comprehensive plan, with features like SSO and custom permissions.

And the best part? All plans offer a 14-day free trial.

BlueTally Pros & Cons


  • User-friendly interface with customizable workflows.
  • Easy to pick up.
  • Unlimited users on all plans.
  • Customizable groups.
  • Real-time analytics and reporting.
  • Robust security features to protect data.


  • Limited free tier.
  • Limited integrations compared to some competitors.

2. Asset Panda

Best for Customization Options

Asset Panda is cloud software you can customize to fit your organization's needs. 

Asset Panda

It tracks assets, helps with maintenance, and can be used on mobile devices. You can integrate it with tools like QuickBooks and Salesforce. It has flexible pricing plans and a user-friendly UI.

Key Features

- Asset Tracking: Track every asset's location, status, and owner.

- Maintenance Management: Schedule maintenance and get reminders when assets need attention.

- Custom Data Fields: Record any data or information you need with custom data fields.


You’ll need to contact sales for a quote to see Asset Panda’s pricing.

Pros & Cons


  • Highly flexible option.
  • Supports mobile devices.
  • Integrates with popular tools.


  • No free tier.
  • No publicly available pricing.

3. EZOfficeInventory

Best for Inventory Management

EZOfficeInventory is a cloud-based software that allows users to easily create purchase orders, schedule services, and manage vendors. The software provides mobile apps that support scanning for RFID tags, barcodes, and QR code scanning, along with real-time location tracking.


All data is highly visible through custom reports and forecasts—great for informing business decisions.

Key Features

- Actionable Reports: Gain insights that boost productivity with various reports—from utilization to availability.

- Mobile Support: Keep data up-to-date with mobile apps that support scanning for RFID tags, barcodes, and QR codes.

- Vendor Management: Create purchase orders and manage vendors in one place.


EZOfficeInventory does not disclose pricing information on its website—users need to contact sales for a quote.

Pros & Cons


  • Powerful reports & analytics.
  • Mobile compatible.
  • Great tag scanning options.
  • Solid vendor management capabilities.


  • No free tier.
  • No publicly available pricing.
  • Outdated, confusing UI.

4. UpKeep

Best for Maintenance & Reliability Teams

UpKeep is a modern CMMS tool suitable for maintenance and reliability teams. The system helps to plan preventive maintenance, track assets, simplify inventory management, and ultimately, reduce asset downtime.


Users can access the platform from any device at any time using the web-based app or mobile app.

Key Features

- Asset Information and History: Track assets and ensure precise documentation.

- Advanced Asset Analytics: Achieve max lifespan with analytics.

- Parts Management and Notifications: Avoid downtime with parts management and gain visibility through business intelligence dashboards.


UpKeep offers three plans—Starter ($45/mo), Professional ($75/mo), and Business Plus (custom).

For access to key features like advanced analytics (rather than monthly analytics), you’ll need to go with Professional or higher. Business Plus also offers a range of must-haves—like customizable dashboards and workflow automation.

Pros & Cons


  • Amazing maintenance features.
  • Solid automation capabilities.
  • Excellent customer support.


  • No free tier.
  • Business Plus is more expensive than the alternatives.

5. Fishbowl

Best for Warehousing & Manufacturing

Fishbowl is a great manufacturing and warehouse management solution that's perfect for small- to medium-sized businesses. It has all kinds of features like inventory management, material requirements planning (MRP), job shop floor control, work order management, manufacturer orders, bills of materials, and barcoding.


Best of all, you can either have it installed on your computer or access it through the cloud.

Key Features

- Job Management: Track jobs, production costs, customer invoices, purchase orders, and more.

- Automatic Reorder Points: Set a minimum and maximum stock level for each item to automatically reorder when needed.

- Integration Capabilities: Integrate Fishbowl with other software like QuickBooks and Xero.


You’ll need to contact sales if you’re interested in getting a quote or testing the product.

Pros & Cons


  • Capable of managing complex supply chains.
  • Integrates with other software solutions.
  • Comprehensive mobile capabilities.


  • No free tier.
  • No publicly available pricing.
  • Very outdated UI.

6. AssetCloud by Wasp

Best for Scalability

AssetCloud is a physical asset management software designed to grow seamlessly with your business. This software offers robust asset tracking and customizable reporting features that keep pace with increasing asset volumes and complexity. 

AssetCloud ensures that as your business expands, your ability to manage assets remains efficient and reliable.

Key Features

- Scalable Asset Tracking: Expand with company growth.

- Customizable Reports: Generate tailored asset insights.

- Real-Time Updates: Ensure asset data is always current.


AssetCloud offers three plans - the cheapest one costs $1,295 for a lifetime license.

Pros & Cons


  • Highly scalable.
  • Extensive reporting options.
  • User-friendly interface.


  • Premium plan costly.
  • Limited third-party integrations.

7. IBM Maximo

Best for Enterprise Asset Management

IBM Maximo is suitable for large organizations and businesses by providing comprehensive management across all asset lifecycles. This software was originally developed by Project Software & Development in 1985 and purchased by IBM in 2006. 

IBM Maximo offers extensive asset tracking, maintenance, and replacement, ensuring operational continuity and efficiency at scale.

Key Features

- Full Lifecycle Management: Manages all asset phases.

- Enterprise-grade Security: High-level data protection.

- Extensive Reporting Capabilities: Detailed reports and analytics.


You can request a price estimate when using IBM Maximo based on your specific business needs, software deployment options, and customization level.

Pros & Cons


  • Comprehensive asset management.
  • High-security standards.
  • Scalable to any enterprise size.


  • Costly for small organizations.
  • Complex implementation.

8. HxGN EAM (formerly known as Infor EAM)

Best for Complex Asset Management

Infor EAM, formerly owned by Infor, is now called HxGN EAM. It is A SaaS-based asset management solution tailored for enterprises with complex asset management needs.

This software offers advanced customization and strong integration capabilities, making it ideal for organizations requiring detailed management of large-scale assets.

Key Features

- Complex Asset Management: Manages intricate asset details efficiently.

- Customizable Workflows: Adapt to specific business processes.

- Comprehensive Integration: Seamlessly connects with other systems.


There is no public information regarding Infor EAM pricing plans. You’ll need to contact Infor EAM to get a detailed pricing estimate. 

Pros & Cons


  • Deep customization capabilities.
  • Strong integration with other platforms.
  • Extensive support resources.


  • Steep learning curve.
  • Requires a steep learning curve when compared to other physical asset management software like BlueTally.

9. Fiix

Best Cloud-Based Solution

Fiix simplifies asset management with a cloud-based platform that provides tools for maintaining assets, tracking work orders, and conducting analytics, all accessible through a user-friendly interface. 

This asset management software is perfect for businesses looking for flexibility and ease of access in managing their assets using cloud-based options.

Key Features

  • Cloud-Based Maintenance: Accessible anywhere, anytime.
  • Data-Driven Decisions: Empowered by robust analytics.
  • Mobile Access: Manage assets on the go.


Fiix offers affordable monthly pricing plans starting at $45 (Basic), $75 (Professional), and custom pricing for Enterprise.

Pros & Cons


  • Intuitive cloud-based interface.
  • Strong mobile support.
  • Affordable pricing structure.


  • Limited customization options.
  • Dependency on internet connectivity.


Best for Equipment Tracking

CHEQROOM is a robust asset management platform designed specifically for tracking business equipment used in fields like broadcasting, education, and live production. 

This PA software is equipped with plenty of tools for real-time asset tracking, scheduling, and maintenance.

Key Features

- Real-Time Asset Tracking: Know the location, status, and condition of each piece of equipment at any time.

- Equipment Scheduling: Schedule equipment usage and checkouts to prevent double bookings.

- Maintenance Alerts: Get notifications for regular equipment maintenance and inspections.


Pricing details for CHEQROOM are not publicly available; interested parties are advised to contact CHEQROOM's sales team for customized quotes.

Pros & Cons


  • Tailored for audiovisual and production equipment.
  • Supports mobile device usage, enhancing on-the-go asset management.
  • Integrations are available with software like Slack and calendar apps for better workflow coordination.


  • Pricing transparency could be improved, as details are not readily available online.
  • Limited functionality for non-AV equipment, making it less versatile for broader asset management needs.


Physical asset management is a must for businesses looking to cut costs, increase asset longevity, and improve the quality of life of everyone involved in the physical asset management process.

Hence, choosing the right PAM software can dramatically enhance how you track and manage your physical assets. 

BlueTally stands out among the options for its comprehensive features, which cater to a wide range of industries. Our asset management platform offers a centralized solution for various asset management needs of your business. BlueTally is also secure, intuitive, and user-friendly, making it the top choice for businesses looking to optimize their asset management strategies.

Sign up for a free trial and start tracking assets today!