As organizations grow, managing assets becomes more difficult and more important.
That’s why an asset register template is essential. An asset register provides an organized system to ensure assets are tracked and managed effectively, so they can be used to their full potential.
In this article, we'll be looking at what asset registers are, why they're essential, and how you can reap the benefits with an asset register template… or a purpose-built asset register system like BlueTally.
Ready to take the plunge and learn how to create the perfect asset register? Let’s get started.
What Is an Asset Register Template?
An asset register template is just a blank, fillable version of a standard asset register—no surprises there.
Okay… but what's an asset register?
An asset register is essentially a detailed list of some or all physical, financial, or intangible assets owned by an organization. It records the vital information about every asset you own (or want to track, at least), such as:
- serial numbers
- purchase dates
- estimated useful lives
- current values
This data is essential to provide accurate accounting records, as well as for tracking depreciation costs over time—but more on the benefits in a moment.
What Are the Benefits of Using an Asset Register?
We could go on and on about the benefits of keeping an accurate, up-to-date asset register. But in the interest of time and brevity, we'll quickly hit you with the highlights:
Improving Asset Data Transparency
By having a record of all your assets (and their vital information) in one place, you can easily access the data you need to make informed decisions. It also makes it easier to keep track of who is responsible for each asset, as well as its location and condition.
Estimating Maintenance & Repair Costs
When you know the age and condition of your assets, you can better estimate their maintenance and repair costs. This allows you to stay on top of any necessary repairs, reducing the chances of costly breakdowns in the future.
Avoiding Asset Theft & Misplacement
Asset theft and misplacement can be an expensive problem for any business. An asset register helps prevent these issues by providing you with a detailed record of your assets, so you can easily track any discrepancies.
Keeping Accurate Accounting Records
Having accurate and up-to-date records is key for keeping compliant with accounting regulations. An asset register makes it easy to track your assets, as well as any changes in their values or conditions over time. This makes tracking depreciation and other financial elements much simpler.
Things To Consider When Choosing an Asset Register Template
Choosing an asset register template can be tricky. There are a lot of options out there—each with unique features and benefits.
Here are a few things to consider when selecting the template that's right for you:
- Ease of Use: Look for a template that's not too complicated, so you can easily enter your asset data and view it when needed.
- Intended Use: What type of assets are supported by the template (i.e., physical, financial, or intangible)? This will help you determine if the template is suitable for your particular needs.
- Customization: Does the template allow you to customize it? For example, BlueTally allows users to create custom fields that track any additional information they need.
- Data Security: Make sure the template you choose has adequate security measures in place
- Reporting & Analytics: Asset register templates vary in complexity quite a bit. A spreadsheet won't offer much in the way of reporting, but a tool like BlueTally is designed to support detailed analytics and asset audits.
Asset Register Systems To Consider
BlueTally is a cloud-based asset management software that simplifies IT asset management. It's designed to be user-friendly and easy to use, enabling IT departments to easily manage their full range of assets—from physical to consumable.
BlueTally's core features include the ability to assign assets, check assets in and out, view checkout histories and detailed changelogs, use asset barcodes, perform asset audits and schedule maintenance, track asset depreciation, and manage kits.
We offer four plans—Free, Unlimited ($29/month), Pro ($69/month), and Business ($99/month).
For basic use, the Free plan offers a great set of core features and capabilities, up to 50 tracked assets. All paid plans offer unlimited asset tracking, plus powerful integrations to streamline your workflow.
Still on the fence? Try BlueTally's Paid Feature for free for 14 days!
2. Asset Panda
Asset Panda is an asset management solution that focuses on tracking and managing physical assets.
It allows you to keep track of your assets, view their locations and conditions, manage asset check-outs and returns, track repairs and maintenance, generate detailed reports, and more.
Curious if this is the tool for you? Check out our Asset Panda review.
Asset Panda’s price depends on the number of assets you need to track. You can request a quote using their online calculator.
Ivanti is an IT asset management software that combines traditional IT asset management with service desk and mobility solutions.
It offers a wide range of features, including asset tracking and management, IT procurement, license compliance, and more.
You'll need to contact sales for a quote. Just be warned—Ivanti isn't cheap!
Asset Register Template Examples
- IFRS Fixed Assets Register Template
- Fixed Asset Register With Depreciation
- Fixed Asset Allocation List
- Physical Asset Register Template
- Information Asset Register Template
1. IFRS Fixed Assets Register Template
An IFRS Fixed Assets Register is a template designed to track fixed assets in compliance with International Financial Reporting Standards (IFRS). It helps businesses record, store and manage data related to the purchase, disposal, depreciation, and impairment of fixed assets.
2. Fixed Asset Register With Depreciation
This template is designed to record and track fixed asset purchases, disposal, depreciation, impairment, and other financial information. It's suitable for businesses of any size and allows you to easily manage your fixed assets in compliance with the Generally Accepted Accounting Principles (GAAP).
3. Fixed Asset Allocation List
A fixed asset allocation list template is designed to help businesses track and manage their fixed assets. It's a bit different from the other templates since it doesn't include depreciation and impairment information. That said, it's still a useful tool for tracking asset purchases, disposals, and other details.
4. Physical Asset Register Template
A physical asset register is designed to help businesses track and manage physical assets like vehicles, furniture, computers, and more. It allows you to easily record asset purchases, disposals, and other information. Additionally, it can help you track asset maintenance and ensure that all assets are properly insured.
5. Digital Asset Register Template
Digital asset registers are designed to help businesses track and manage their digital assets like software applications, websites, databases and data sets, marketing assets (e.g., product photos), and more. It allows you to easily record asset purchases, disposals, and other information. Additionally, it can help you ensure that all software applications are compliant with licensing agreements and that all websites have adequate security
Get Started With an Asset Register Today
Templates are a great way to get started with asset registers. They're simple, easy to use, and can help you streamline the asset management process. Plus, they're often free or inexpensive.
Templates—specifically spreadsheet-based templates—can only do so much, though. If you're looking for a comprehensive asset management solution, you'll need to invest in dedicated asset tracking and management software.
BlueTally is a great option for businesses of any size. It's easy to use and offers all the features you need to keep track of your physical, digital, consumable, and intangible assets with affordable pricing plans and powerful features.